Timesheets & Invoicing

Timesheetscollected.
Invoicesraised.Automatically.

ATSpro replaces spreadsheet-based timesheet management for temp and contract recruitment agencies. Workers submit from a branded portal, clients approve online, and invoices are raised automatically. Exports to Sage, Xero, and QuickBooks.

No credit card required \u00b7 14-day free trial \u00b7 Cancel anytime

ATSpro
Timesheets
2 awaiting approval
Generate
Export →
Submitted
2
Approved
1
Invoiced
1
Value this week
£10,500
WorkerClientWeekHoursRateTotalStatus
Sarah ChenTechVentures UK21–27 Apr37.5h£650/d£3,250SUBMITTED
James WilsonCloudFirst Ltd21–27 Apr40h£550/d£2,750APPROVED
Marcus JohnsonNexus Business21–27 Apr35h£480/d£2,400INVOICED
Priya RajanMonzo14–20 Apr37.5h£620/d£2,945PAID
Tom BradleyStudio Collective21–27 Apr40h£420/d£2,100DRAFT
5
Timesheet workflow stages
Draft to Paid — fully automated
4
Payroll export formats
Sage, Xero, QuickBooks, CSV
0
Manual invoice entry needed
Billing agent handles it all
£42M+
In placements tracked
perm & contract combined
Worker Submission Portal

Workers submit. You approve.

Chasing timesheets by email is a time sink that grows with every worker on your books. ATSpro gives every temp and contractor a branded portal where they submit their hours, log expenses, and flag sick days or holidays — from any device, without calling your office.

Branded submission portal sent to workers via secure link each week
Daily time entries with start time, end time, break, and status (worked, sick, holiday)
Expense claims with category and receipt upload attached to the timesheet
Workers can view their full submission history and payment status
Automated reminders sent if a timesheet is overdue
ATSproTimesheet Submission — Week 21–27 Apr
In Progress
Worker
Sarah Chen
Client
TechVentures UK
Role
Senior React Developer
Rate
£650/day
DayDateStartEndBreakHoursStatus
Mon21 Apr
08:30
17:00
30m8hWORKED
Tue22 Apr
08:30
17:00
30m8hWORKED
Wed23 Apr
08:30
17:00
30m8hWORKED
Thu24 Apr
08:30
17:00
30m8hWORKED
Fri25 Apr
08:30
13:30
-5hWORKED
Sat26 Apr
-
-
--
Sun27 Apr
-
-
--
Total: 37 hours£3,006.25
Client Approval Portal

Clients approve in one click. No login needed.

Getting timesheet approvals from busy hiring managers is one of the biggest bottlenecks in temp recruitment. ATSpro sends clients a branded approval portal via a secure link — they see all pending timesheets, can approve everything in one click, and never need to create an account.

Branded approval portal accessible via secure link — no client login required
Approve individual timesheets or all pending timesheets in one action
Clients can query or reject with a reason, which notifies you immediately
Approval deadline banner reminds clients when payment processing will be affected
Full approval audit trail with approver name, title, and timestamp
ATSpro
Timesheets
2 awaiting approval
Generate
Export →
Submitted
2
Approved
1
Invoiced
1
Value this week
£10,500
WorkerClientWeekHoursRateTotalStatus
Sarah ChenTechVentures UK21–27 Apr37.5h£650/d£3,250SUBMITTED
James WilsonCloudFirst Ltd21–27 Apr40h£550/d£2,750APPROVED
Marcus JohnsonNexus Business21–27 Apr35h£480/d£2,400INVOICED
Priya RajanMonzo14–20 Apr37.5h£620/d£2,945PAID
Tom BradleyStudio Collective21–27 Apr40h£420/d£2,100DRAFT
Automated Invoicing

Invoice raised the moment a timesheet is approved.

The billing AI agent watches for approved timesheets and raises invoices automatically \u2014 pulling the correct rate, calculating the total, applying VAT, and sending the invoice to the client contact on file. No manual invoice creation. No missed billing.

Invoices auto-generated when a timesheet moves to APPROVED status
Pay rate and charge rate per worker pulled from the placement record
Expenses line items included automatically when attached to the timesheet
Invoice sent to the client contact via email with a PDF attachment
One-click sync to Xero, QuickBooks, or FreeAgent for reconciliation
ATSproInvoice — INV-2026-0142
ISSUED
Bill To
TechVentures UK
David Chen, Engineering Director
london@techventures.co.uk
Invoice Details
INV-2026-0142
Issued: 28 Apr 2026
Due: 28 May 2026
DescriptionQtyRateAmount
Sarah Chen — Senior React Developer (21–27 Apr)37.5h£86.67/h£3,250.00
Expenses — Travel (receipts attached)1£142.50£142.50
Subtotal£3,392.50
VAT (20%)£678.50
Total£4,071.00
Payroll exports — Sage, Xero, QuickBooks, CSV

Export approved timesheets in the exact format your payroll system expects. Sage 50, Xero Payroll, QuickBooks Payroll, and a generic CSV for any other system. Run payroll without re-keying a single number.

Working pattern templates

Set up shift templates once — warehouse day shift (6am–2pm), late shift (2pm–10pm), night shift, 4-day week — and they pre-populate timesheets automatically. Margin and markup percentages calculated per pattern.

Free 14-day trial

Stop chasing timesheets on a Friday

Workers submit, clients approve, invoices go out. The whole cycle runs automatically while your team focuses on filling more roles.

What recruiters say

Trusted by modern agencies

"

The timesheet automation has transformed our temp desk. Workers submit from their phone, clients approve online, and the invoice is raised automatically. We’ve saved half a day every Friday that we used to spend chasing approvals.

AI
Adrian Isaac
Recruitment Consultant
Verified via LinkedIn

Run your temp desk
without the spreadsheets.

From first timesheet submission to paid invoice, the whole process runs inside ATSpro \u2014 automatically.

14-day free trial \u00b7 No credit card required \u00b7 Full access from day one

Book a 20-minute demo

Frequently asked questions

Everything you need to know about timesheets and invoicing in ATSpro.

Explore more ATSpro features

Or return to the ATSpro home page for a full platform overview.